> ## Documentation Index
> Fetch the complete documentation index at: https://help.broadstripes.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Mailing Labels

> Generate printable PDF mailing labels from search results, formatted for standard Avery label templates.

## Overview

The **Mailing Labels** report generates a printable PDF of contact addresses from your search results, formatted to fit standard Avery label sheet templates. Use this report when you need to send physical mail — postcards, newsletters, flyers, ballot mailings, or contract packets — to a targeted group of contacts in your project.

You print the resulting PDF onto a sheet of pre-cut label stock, peel, and stick.

## When to use it

* **Direct mail campaigns**: Send postcards, leaflets, or fliers to a targeted list of workers or members.
* **Ballot or vote-by-mail packets**: Address envelopes for ratification votes, officer elections, or surveys.
* **Newsletters and member communications**: Bulk-mail to a saved search of active members.
* **House-visit kits**: Pre-print address labels for a turf so organizers can drop materials quickly.

For non-postal lists (digital outreach, on-screen reference, walk lists), use [Basic List (PDF)](/docs/lists-reports/basic-lists-pdf) or [Basic List (Spreadsheet)](/docs/lists-reports/basic-lists-spreadsheet) instead.

## Generate a Mailing Labels report

1. Run a [search](/docs/getting-started/search-by-workplace) for the contacts whose addresses you want to print.

2. From the search results page, select the contacts to include:
   * Click **all** in the toolbar to include every result in the search.
   * Click **page** to include only the contacts visible on the current page.
   * Or individually check the box next to specific contacts.

3. Click the **Reports** menu and choose **Mailing labels**.

   <img src="https://mintcdn.com/broadstripes/6kbizZrlZuEHLY04/images/lists-reports/reports-menu-mailing-labels.png?fit=max&auto=format&n=6kbizZrlZuEHLY04&q=85&s=7c74d2dc5a0fa74b044de90f1e726f08" alt="Reports dropdown menu in the search results toolbar with the Mailing labels option visible" width="760" height="285" data-path="images/lists-reports/reports-menu-mailing-labels.png" />

4. The **Report options** dialog opens. Configure the report:
   * **Title**: A name for the report so you can find it later on the **Reports** page.
   * **Label template**: Pick the Avery label template that matches the label stock you have on hand (for example, Avery 5160 for 1" × 2 ⅝" address labels, 30 per sheet).
   * **Address to use**: Choose which address on each contact to print — typically the contact's primary address.

5. Click **Generate**. The dialog closes and Broadstripes queues the PDF for download.

6. When the PDF is ready, download it from the **Reports** page in the sidebar.

7. Load your label sheets into your printer, open the PDF, and print at **100% / actual size** — do not scale or shrink to fit, or labels will not align with the sheet.

## Tips

* **Always print one test sheet on plain paper first** and hold it up against a label sheet to confirm alignment before printing on label stock.
* **Match the template to your label stock exactly.** Avery 5160 and Avery 5161, for example, look similar but use different layouts. Printing on the wrong stock wastes labels.
* **Skip records without an address.** If you select 500 contacts and only 480 have a printable address, the report includes only those 480. Re-run your search with an address-required filter (for example, `home_address:*`) if you need to confirm coverage before printing.
* **Combine with saved searches** so you can re-run the same mailing list later (for example, monthly newsletter recipients) without rebuilding the criteria.

## Related reports

* [Basic List (PDF)](/docs/lists-reports/basic-lists-pdf) — Printable list of records with the columns from your layout.
* [Basic List (Spreadsheet)](/docs/lists-reports/basic-lists-spreadsheet) — Same data as a spreadsheet, useful for mail merge in Word or Google Docs.
* [Scheduling reports](/docs/lists-reports/scheduling-reports) — Automatically regenerate reports on a recurring schedule.