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Intro

Broadstripes comes with a number of built-in information fields already included. This means that you can set up your project and add information to it easily and quickly.

Below is a quick guide to Broadstripes’ built-in fields and their intended use. (Click here for a full guide to Broadstripes built-in fields and custom fields)

People

Here’s how to store information about workers.

NameDescriptionNote
TitleA person’s preferred title. e.g. Dr., Mrs., Ms., and so on.This is useful for mass mailings.
First NameA person’s legal first name.
Middle NameA person’s middle name.
Last NameA person’s last name.This can be changed in the app in case of marriage, divorce, or other name change.
SuffixAny suffixes such as Jr., Senior, II, III.These can be updated in-app as well. This is particularly useful when multiple family members work for the same employer.
Birth DateThis field records worker birth dates in MM/DD/YYYY format.Birth dates are useful when trying to correctly identify workers with common names or the same name, and also may be used for matching employer records.
PartyIf your project includes voter data, you can use the Party field to enter registered voters’ party affiliation.This is a drop-down menu containing whatever different parties are represented in your data.
Union MemberThis is a yes/no checkbox, which may or may not suit your union’s needs for keeping track of members.If you choose not to use this field, there are other tools in Broadstripes to track union membership.
NicknameHere you can put any nicknames that could help you identify or keep track of your workers.This allows you to retain the worker’s legal name in your data while allowing people to search for them by the name they are commonly called.
NotesThis is a simple text box for preserving information that does not fit neatly into a format, and also should not be its own custom field.Often notes are one-time events, for example, “8/26, met Jane’s neighbor, she said Jane works Friday evenings 3-11.” Sometimes they are bits of information specific to the person: “Jane is cousins with Supervisor Maria.”

Organizations

This section is being drafted, but isn’t ready for prime-time yet. Please check back here soon.

Physical addresses

Here’s a look at all the built-in components of an Address. Just remember that you don’t need to use all of them for any given entry.

NameDescriptionExample
Street NumberThe street number in the organization's address.100 Main St.
Direction prefixThe cardinal direction that precedes a street name in an address.North Main St.
Street NameThe name of the street where the organization is located.Main St.
Street TypeThe type of street in question.Ave., Pl., Dr., Rd., St., and so on
Direction suffixThe cardinal direction that follows a street name in an address.Main Street South
UnitA unit or suite number in the organization's address.100 Main St. Unit 204
Care ofTo direct mail to a specific person at the organization, put "Care of" in the Address field. Often abbreviated c/o.Sample Shop, Care of Jim Worker, 100 Main St.
PO BoxUse this field to ensure the proper formatting of addresses with PO Box numbersJim Worker PO Box 12345, New York, NY 10001-1111
CityThe city the address is located inNew York, NY
StateThe two-letter abbreviation for the state.CT, NY, NV, etc.
Zip (first five)The five-digit zip code for the address.New York, NY 10001
Zip (plus 4)The five-digit zip code for your address, followed by the four-digit extension.New York, NY 10001-1111
Organization/OtherIf the address is a business address, or has some sort of name in addition to the street address, you can put the name of the organization or the building here.Town General Store, 100 Main St. or Kirkwood Apartments, 200 Main St.

Multiple addresses and primary addresses

Some people or organizations have multiple locations or addresses. You can add as many addresses to Broadstripes’ address field as you want; just make sure to select the correct Primary address. Only one address can be the Primary address, and once chosen, that address will be the default address displayed in searches.

For organizations, a mailing address or central office is a good choice for a Primary address. For workers, the worker’s current home address is the recommended choice for a Primary address.

Commonly, organizations have multiple locations or addresses. You can record all affiliated addresses in the Addresses field, although this may not be useful for very large organizations/workplaces. Using the Organization/Other field, you can denote what each address is for (e.g. Billing Department, Human Resources, etc).

Bad addresses or addresses that need review

You can also mark addresses as “bad“. Only do this if you are sure the address is wrong in some way– if a piece of mail gets returned to you, or the building in question is demolished, or you are otherwise certain that the worker no longer lives there.

If you are not certain an address is bad, you can mark it as “Needs review” instead, which will allow you to find it easily at a later date to change or update it.

Contact information

This section is being drafted, but isn’t ready for prime-time yet. Please check back here soon.

Employment field and sub-fields

This section is being drafted, but isn’t ready for prime-time yet. Please check back here soon.