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Tag people to create manual lists

Lists give you an easy way to manually tag individuals whom you want to track as a group for any reason. For instance:

  • people who are always hanging out together
  • people that are your first-choice key targets
  • people who helped hand out flyers last week

With lists, you simply create the list, tag the individuals, and that’s it. Once the list is made, you can open it at any time, and easily add or remove members as needed. You can even share a saved list with other Broadstripes users, or make it inactive once you’ve stopped using it regularly.

Learn more about how to tag your people with lists:

Working with tag lists

Lists give you an easy way to manually tag individuals who you want to track as a group for any reason. Once the tag list is created, you can open it and view the members. Here’s how:

View your tag lists and their members

  1. Start by clicking the Lists link on the navigation panel.
  1. You’ll see your project’s list index page, which lists the active tag lists in the project (both shared and personal). Inactive tag lists are available on the other tab.
  1. Clicking on the number in the # of Contacts column will open a page showing all the members of that list.
  1. With that page open, you can also easily apply a layout to the list. Just like with other search results, applying a layout lets you see the columns of information that are most useful to your work. (Learn more about this in the Create and save a layout article.)

Search for a list

You can also search for a list if you know its name or ID. To search, type “list = ” and the list name or ID into the search bar.

Transfer a list

You can also create a list and transfer it (and its members) to another Broadstripes user. This is different than creating a shared list, because the list will disappear from your view and become a personal list for only the user to whom you assign it.

  1. Start by checking the list you want to transfer.
  1. From the Actions drop-down menu, choose Transfer to another user.
  1. Type the name of the user and click Transfer list.
  1. The list will now appear in Sarah’s personal tag lists.

Create a new tag list

  1. Starting on the Lists page, click + New List.
  1. Give the list a Name and Description (optional), and choose if you want the tab list to be just visible to you (Personal), or visible to all other users (Shared). Click Save to create the new tab list.

Add people to a tag list

Tag lists allow you to add any individuals to a single list simply by tagging them. There are multiple ways to add people to a tag list, but the most common is by selecting people from search results.

Here’s how:

  1. From the Search Results page, select the contacts you want to add to your list. (If you need help running a search, check out the Use the Quick SearchSearch by workplace, or Create and save a search articles.)

Add everyone from your search results

If you’d like to select every contact that appears in the search results at once, from the Search Results page, go to the Selection pull-down menu and choose All results. Follow the instructions below to add them to a tag list.
  1. With the contacts selected, go to the Actions drop-down menu and choose Add to list.
  1. You can choose to add the contacts to one of your existing personal or shared lists, or add them to a new list. For this example, we’ll choose to add a new list.
  1. Enter a name for the new list and indicate whether you want the share the list with others (Shared), or have it visible only to you (Personal). Click Add to create the list and automatically add the contacts you selected in the previous step.
  1. You’ll see a pop-up note that your contacts have been added to the new list.

Remove people from a tag list

  1. Start by clicking the Lists link on the navigation panel.
  1. Broadstripes will open the Lists page where you’ll see all of your active lists (both shared and personal).
  1. Clicking on the number in the # of Contacts column will open a page showing all the members of that list.
  1. From the list that appears, check any people who you want to remove from your list.
You don’t have to start from the Lists page to remove a person from a tag list. You can check any person displayed on any search results page, then remove them using the same steps outlined below.
  1. From the Actions drop-down menu, select Remove from list.

  Do not “Delete” a contact by mistake

Remember that you need to choose Remove from list from the Actions menu. Choosing Delete from this menu by mistake will permanently erase the contact from your entire project.

  1. Choose the tag list you want to remove the contacts from and click the Remove button.
  1. You’ll see a pop-up note confirming that your contacts have been removed from the list.

Edit, deactivate, or delete a tag list (or its members)

There are a few reasons that you may want to edit a tag list that you’ve created:

Add or remove members from a tag list

The easiest way to add members to a tag list is from the search results page. You can add all the contacts in the search results at once, or select just a few people. Check out the “Add people to a tag list” section of this article to learn more.

Removing members can be done from the lists page or any search results page. Learn how in the “Remove people from a tag list” section of this article.

Change a tag list’s name, description, or visibility (shared or personal)

  1. Start by clicking the Lists link on the navigation panel.
  1. Broadstripes will open the Lists page where you’ll see all of your active lists (both shared and personal).
  2. Click edit next to the name of the list you want to change.
  1. Make changes to your tag list’s name or description, or change its visibility (from shared to personal or vice versa) and click Save.

Make a tag list inactive

It’s simple to make tag lists inactive if they are no longer useful to your daily work. Making a list inactive will remove it from drop-down menus and from the navigation toolbar, but the contents of the tag list will not be lost. If you ever need to see the members of an inactive list again, simply re-activate it. Here’s how:

  1. To make an active tag list inactive, start at the Lists page and click edit next to the list you want to change.
  1. Under Status, select Inactive and then click the Save button.

Re-activate an inactive list

  1. Start at the Lists page and click the Inactive tab.
  1. You’ll see all the inactive lists in your project. Click edit next to the list you want to re-activate.
  1. Next to Status, select Active. Click the Save button.
  1. Your tag list is now active again. You can view its members by clicking on the number in the # of Contacts column.

Permanently delete a tag list

You can delete a list if you want to erase it permanently from the system. The contacts themselves will not be deleted, but the list will be removed from your project and can’t be retrieved later.

  1. Start at the Lists page and click delete next to the list you want to remove.
  1. A pop-up box will open asking you to confirm the deletion. Click OK to delete the tag list permanently.