Send email

Broadstripes makes it easy to send a single email to multiple contacts at once. You can compose a rich HTML email or choose from a pre-built email template, personalize messages with dynamic merge fields, add attachments, and schedule delivery for later.

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Before you begin

• You need permission to send bulk emails. If you don’t see the Send email option in the Communications menu, ask your admin to enable it.
• Contacts must have a valid email address that is opted in to receive email. Contacts without an opted-in email will be skipped.
• Your organization’s email domain must be authenticated with the Broadstripes bulk email service. If you see a “Bulk email unavailable” message when you try to send, contact your Broadstripes administrator.

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Open the email drawer

1. Run a search to find the contacts you want to email.
2. From the Search Results page, select the contacts you want to email. You can select up to 10,000 contacts at a time.
3. Open the Communications dropdown menu and select Send email.

The Send email drawer opens from the right side of the screen. The header shows how many contacts are selected. You can minimize the drawer to a bottom bar at any time — your draft is preserved while you continue working. Click the bar to restore the drawer, or click Discard in the bar to close the draft entirely.

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Compose your email

The email drawer has four sections: Sender, Content, Attachments, and Schedule.

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Sender

• From address — Choose the email address that will appear as the sender. The dropdown includes your personal email and any project-level outgoing email addresses that have been set up by your admin.
• Change sender name — Check this box to override the sender display name for this message only.
• Use different reply-to address — Check this box to set a different email address for replies.

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Content

You have two options for composing your email content:

• Choose a template — Select a pre-built email template from the dropdown. Templates are created on the Email Templates page and can include formatted content with merge fields already configured.
• Compose it now — Write a rich HTML email using a full-featured editor. This option gives you a Subject field and a Message editor with a formatting toolbar (bold, italic, font size, alignment, color, links, images, lists, tables, and more).

When composing with Compose it now, use the toolbar above the form to personalize each email:

• Merge field — Opens a searchable picker to insert a dynamic merge field (such as “First name” or “Department”) into the Subject or Message. A context label on the button shows which field the insertion will target based on where you last clicked. See Using merge fields for details.
• Emoji button — Inserts an emoji at the last cursor position in the Subject or Message.

To preview how your email will look before sending, click Preview. The preview pane shows the rendered email with its subject, from address, recipient count, and your project’s email footer. You can send directly from the preview pane.

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Attachments

Click Add attachment to attach files to your email. You can also drag and drop files onto the form or paste from your clipboard. The total size of all attachments must be 10 MB or less.

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Schedule

By default, your email is sent immediately when you click Send. To schedule it for a later time, expand the Schedule section and choose when to send:

• One-time — Pick a specific date and time.
• Recurring — Set up a repeating schedule. This option is only available when all contacts in your current search are selected.

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Preview your email

When composing an email directly (not using a template), you can preview how the message will look before sending it. Click Preview at the bottom of the compose panel. The preview pane shows:

• How many contacts will receive the email (and how many are excluded)
• The From address and Subject line
• A rendered view of your message body, including the unsubscribe footer

From the preview pane, click Send to send immediately, or click Edit to return to the compose form. All your settings — sender, schedule, and recipient address filter — are preserved when you go back to edit.

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Send the email

1. Review your email content and settings.
2. Click Send (or Schedule if you set a scheduled time).
3. A confirmation dialog appears showing how many contacts will receive the email. If any contacts in your selection don’t have a valid opted-in email address, the dialog shows how many will be excluded.
4. Click OK to confirm. Broadstripes queues the email for delivery and displays a confirmation message.

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Limiting recipients by address type

Project admins can restrict bulk email so that only certain contact info types are eligible to receive it — for example, sending only to personal email addresses and excluding business email, or vice versa. This is useful when:

• A campaign should only contact members at home, not at work
• Your project keeps separate consent records for personal vs. business addresses
• You want to avoid emailing employer-controlled inboxes for sensitive organizing communications

When a recipient address-type restriction is in place, contacts with only an excluded address type are skipped during sending and counted in the Not valid column on the Sent Email page, even if they are otherwise opted in. Address-type eligibility is configured at the project level. Contact your Broadstripes administrator if you need a type added to or removed from the eligible list.

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View sent emails and delivery stats

After sending, you can track delivery status from the Sent Email page.

1. Navigate to the Email section by clicking the Sent Email tab in the left sidebar, or go to Communications in the navigation.
2. The Sent Email tab shows an interactive data grid with sortable, filterable columns.

The table includes these columns: Each count in the table is a clickable link that opens a search showing those specific contacts.

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View message details

Click the view link in the Actions column to open the message detail page. This page shows:

• Status — The current delivery state, with the option to cancel a scheduled message.
• Sent on — The date and time the email was sent.
• From — The user who sent the email.
• Selected / Not valid / Sent to — Counts of contacts at each stage, with links to search results for each group.
• Delivery Stats — Progress bars showing Delivered, Opens, Clicks, Spam, and Failed counts with percentages. These stats update automatically.
• Subject and Body — A preview of the email content.

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Emails in a contact’s timeline

When you send an email to a contact, it appears as an entry in their timeline. The entry shows the email subject, who sent it, when it was sent, and a delivery status icon. Click the entry to open the full email in a new tab.