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Overview

The Mailing Labels report generates a printable PDF of contact addresses from your search results, formatted to fit standard Avery label sheet templates. Use this report when you need to send physical mail — postcards, newsletters, flyers, ballot mailings, or contract packets — to a targeted group of contacts in your project. You print the resulting PDF onto a sheet of pre-cut label stock, peel, and stick.

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When to use it

  • Direct mail campaigns: Send postcards, leaflets, or fliers to a targeted list of workers or members.
  • Ballot or vote-by-mail packets: Address envelopes for ratification votes, officer elections, or surveys.
  • Newsletters and member communications: Bulk-mail to a saved search of active members.
  • House-visit kits: Pre-print address labels for a turf so organizers can drop materials quickly.
For non-postal lists (digital outreach, on-screen reference, walk lists), use Basic List (PDF) or Basic List (Spreadsheet) instead.

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Generate a Mailing Labels report

  1. Run a search for the contacts whose addresses you want to print.
  2. From the search results page, select the contacts to include:
    • Click all in the toolbar to include every result in the search.
    • Click page to include only the contacts visible on the current page.
    • Or individually check the box next to specific contacts.
  3. Click the Reports menu and choose Mailing labels. Reports dropdown menu in the search results toolbar with the Mailing labels option visible
  4. The Mailing labels dialog opens. Configure the report:
    • Label: Pick the label template that matches the label stock you have on hand. Each option lists the Avery code and the label dimensions — for example, 5160 (2⅝” × 1”) for address labels, 30 per sheet.
    • Start at label: Enter the position on the sheet where printing should begin. The text below the field tells you how many labels the selected template fits per sheet; set a higher number to skip labels you have already used on a partial sheet.
    The report prints each contact’s primary address. Contacts with no primary address are skipped and listed on a summary page at the front of the PDF.
  5. Click Generate. The dialog closes and Broadstripes queues the PDF for download.
  6. When the PDF is ready, download it from the Reports page in the sidebar.
  7. Load your label sheets into your printer, open the PDF, and print at 100% / actual size — do not scale or shrink to fit, or labels will not align with the sheet.

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Tips

  • Always print one test sheet on plain paper first and hold it up against a label sheet to confirm alignment before printing on label stock.
  • Match the template to your label stock exactly. Avery 5160 and Avery 5161, for example, look similar but use different layouts. Printing on the wrong stock wastes labels.
  • Skip records without an address. If you select 500 contacts and only 480 have a printable address, the report includes only those 480, and the skipped contacts are listed on a summary page at the front of the PDF. To confirm coverage before printing, re-run your search with an address filter: address=any finds contacts with any address, and address=none finds the contacts with none.
  • Combine with saved searches so you can re-run the same mailing list later (for example, monthly newsletter recipients) without rebuilding the criteria.